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01743 588 469

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Administrative Assistant Job Description

We are a small charity, based in Shrewsbury, looking for a responsible part time Administrative Assistant to join our office team. The working week is for 3 days, 10am to 3pm, covering 15 hours. The pay rate is the living wage of £7.50 per hour.

 

Duties of the Administrative Assistant include providing support to our team, assisting in daily office needs and helping in the effective management of our charity’s general administrative activities.

Tasks will include reading and recording monthly reports, book keeping and maintaining appropriate filing systems.

 

The ideal candidate should have excellent communication skills on all levels, have excellent organisational skills and be able to work as a team and solo player. Computer literacy is essential with a good working knowledge of Excel and SAGE.

 

Previous experience of working within a charitable organisation is also desirable, as is disability awareness.

 

Responsibilities

  •  

  • Answer and direct phone calls

  • Organise and schedule appointments

  • Write and distribute email, correspondence memos, letters and forms

  • Assist in the preparation of regularly scheduled reports

  • Submit and reconcile reports

  • Maintain filing systems

  • Maintain contact lists

  • Act as the point of contact for internal and external clients (where necessary)

  • Liaise with executive and senior administrative assistants (where necessary)

 

Requirements

 

  • Knowledge of office management systems and procedures

  • Working knowledge of office equipment, including printers

  • Proficiency in MS Office programmes

  • Excellent time management skills and the ability to prioritise work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organisational skills with the ability to multi-task

  • Previous experience as an Administrative Assistant or similar

 

We would like to be considered as an ‘Inclusive Employer’.

Our office is wheelchair accessible and disability parking is available if required.

 

 

Download Administrative Assistant Job Application Form